DK: Payment Procedures and Authorized Signatures

The Committee authorizes the Committee Chairman or Committee member designee and Superintendent or designee to verify and approve payroll submissions.

The City Treasurer, who also serves as school department treasurer, holds all funds designated for school department expenditure and is the only authorized disburser of payment for the district’s bills and debts. The City Treasurer signs all checks drawn against district funds.

All claims for payment from district funds will be processed in accordance with regulations developed by the Superintendent.  Payment will be authorized against invoices properly supported by approved purchase orders, with properly submitted vouchers, or in accordance with salaries and salary schedules approved by the Committee.

The Committee will receive monthly lists of bills for payment from district funds. The lists will be certified as correct and approved for payment by the Committee and then forwarded to the city auditor for processing and subsequent payment by the city treasurer. Actual invoices, statements, and vouchers will be available for inspection by the Committee.

The Superintendent will be responsible for assuring that budget allocations are observed and that total expenditures do not exceed the amount allocated in the budget for all items.

School building administrators will be responsible for observing budget allocations in their respective schools.

Informational review: 11/10/15
MSC first vote: 11/24/15
MSC second vote: 12/8/15