In order to provide students with appropriate instruction and educational services, it is necessary for the district to maintain extensive and sometimes personal information about them and their families. It is essential that pertinent information in these records be readily available to appropriate school staff, be accessible to the student’s parents or legal guardian(s) and/or the student in accordance with law, yet be guarded as confidential information.
The Superintendent will provide for the proper administration of student records in keeping with state and federal requirements, and will maintain a copy of the state student records regulations (603 CMR 23.00). The temporary record of each student enrolled on or after June 2002 and will be destroyed no later than seven years after the student transfers, graduates, or withdraws from the district. Written notice to the eligible student and his/her parent of the approximate date of destruction of the temporary record and their right to receive the information in whole or in part, will be made at the time of such transfer, graduation, or withdrawal. The student’s transcript may only be destroyed 60 years following his/her graduation, transfer, or withdrawal from the district.
All individual student records of the district are confidential, including individual addresses and telephone numbers.
MSC first vote: 10/28/14
MSC second vote: 11/18/14